Halesowen Town Colts Est. 1984 · Halesowen
Legal

Privacy policy

How Halesowen Town Colts FC collects and uses personal information.

1. Introduction

Halesowen Town Colts Football Club (“we”, “our”, “us”) is committed to protecting and respecting your privacy. This policy explains how we collect, use, and safeguard personal data in line with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR).

2. Information We Collect

We may collect and process the following types of personal data:

  • Player Information: Name, date of birth, address, medical information, emergency contact details

  • Parent/Guardian Information: Names, contact details, relationship to player (for under 18s)

  • Volunteer/Coach Information: Contact details, qualifications, background checks (e.g., DBS where applicable)

  • Membership Details: Registration forms, attendance records

  • Financial Information: Payment records (e.g., subscriptions, fees)

  • Media Content: Photographs and videos taken during training sessions, matches, and events

3. How We Use Your Information

We use personal data for the following purposes:

  • Managing club membership and registrations

  • Organising matches, training sessions, and events

  • Ensuring player safety and welfare (including medical needs)

  • Communicating with players, parents, and volunteers

  • Meeting legal and regulatory obligations

  • Promoting the club (e.g., website, social media), where consent has been provided

4. Legal Basis for Processing

We process personal data based on:

  • Consent (e.g., use of photos, optional communications)

  • Contractual necessity (e.g., participation in club activities)

  • Legal obligations (e.g., safeguarding requirements)

  • Legitimate interests (e.g., running and improving the club)

5. Data Sharing

We may share personal data with:

  • League organisers and governing bodies

  • Coaching staff and club officials

  • Medical professionals in case of emergency

  • Service providers (e.g., payment processors, IT systems)

We will never sell your personal data to third parties.

6. Data Storage and Security

We take appropriate measures to protect personal data, including:

  • Secure storage of digital and paper records

  • Restricted access to authorised individuals only

  • Regular review of data handling practices

We retain personal data only for as long as necessary for the purposes outlined in this policy.

7. Your Rights

Under data protection laws, you have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request deletion of your data (where applicable)

  • Object to or restrict processing

  • Withdraw consent at any time

Requests can be made by contacting us using the details below.

8. Photography and Media

We may take photos/videos during club activities for promotional purposes. Consent will be obtained in advance, particularly for minors. You can withdraw consent at any time.

9. Children’s Data

We take extra care when handling children’s data. Consent from a parent or guardian is required for players under 18.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be communicated via our usual communication channels.

11. Contact Us

If you have any questions or concerns about this policy or your data, please contact:

Halesowen Town Colts Email: nicola.parsons@halesowentowncolts.co.uk